Capability Passport

A Capability Passport is a consolidated record of workforce capability information that brings together qualifications, certifications, licences, experience, training, competencies and other capability-related information associated with an individual.

Capability Passports help organisations maintain a structured view of workforce capability and provide a single reference point for capability, competency and readiness-related information.

Depending on organisational requirements, a Capability Passport may act as both a source record for capability information and a consolidated view of assessment outcomes, authorisations and workforce readiness indicators.

Part of the Workforce Capability Knowledge Index: Explore related workforce capability, competency and readiness concepts.

Workforce capability information is often distributed across multiple systems, spreadsheets and administrative processes.

Qualifications may be stored in one location, competency assessments in another, certifications elsewhere and workforce authorisations in separate records.

Capability Passports help bring this information together to provide a more complete understanding of workforce capability.

This can help answer questions such as:

• What qualifications does an individual hold?
• Which certifications are current?
• What competencies have been assessed?
• What capability requirements have been met?
• What authorisations are currently active?
• Where are capability gaps or development needs identified?
• How does current capability align with workforce readiness requirements?

Academic qualifications, professional qualifications, trade qualifications and other recognised credentials.

Industry certifications, compliance certifications, vendor certifications and other formally recognised capability indicators that may contribute to workforce capability and readiness.

Professional registrations, licences, permits and regulatory approvals.

Relevant work history, operational experience, specialty experience and other experience-related information.

Completed learning activities, induction programmes, refresher training and other workforce development activities.

Assessment results that provide visibility of demonstrated competency against organisational expectations and capability requirements. Supporting competency evidence is usually associated with the assessment process, while the passport provides visibility of the outcome and related status.

Formal approved permissions that enable an individual to undertake specific activities, procedures, responsibilities or scopes of practice.

Uploaded or linked evidence supporting capability records, such as qualification certificates, training certificates, licences, registrations, certifications and other documents required to verify capability information.

Visibility of how current capability aligns with defined role, position or workforce requirements.

Capability requirements define what is required for a role, responsibility or activity.

The Capability Passport provides visibility of an individual’s current status against those requirements.

Capability requirements establish expectations. The Capability Passport helps demonstrate whether those expectations have been met.

Competency assessments evaluate demonstrated capability.

Assessment outcomes may contribute to the information displayed within a Capability Passport and help provide visibility of current competency status.

The assessment process generates information. The Capability Passport consolidates and presents that information alongside other workforce capability records.

Capability Passports often provide important information used to determine workforce readiness.

Readiness indicators may incorporate competency status, qualifications, certifications, authorisations, capability gaps and other information maintained within the passport.

The Capability Passport helps provide visibility of the workforce information that supports readiness decisions.

Capability Passports are a key component of workforce capability infrastructure.

They help connect capability requirements, competency assessments, credentials, authorisations, development activities and workforce readiness information into a consolidated workforce capability record.

A CV provides a summary of qualifications and experience. A Capability Passport provides structured visibility of workforce capability information and current status against workforce requirements.

Credential registers focus primarily on qualifications, licences and certifications. Capability Passports provide a broader view that may also include competencies, assessments, authorisations and readiness-related information.

Training records document completed learning activities. Capability Passports may include training information but provide a broader view of workforce capability.

Competency assessments evaluate demonstrated capability. Capability Passports consolidate competency information alongside other workforce capability records.

Workforce Capability Infrastructure
Workforce Capability
Workforce Readiness
Capability Requirements
Competency Assessment
Competency Evidence
Credentials & Credential Tracking
Authorisation & Scope of Practice
Workforce Visibility & Readiness Hubs