Competency Management Software

Capability covers all the dimensions of Capability of which competency is just one. For example – Qualifications, Training, Experience, Knowledge & Skills that are not part of the Competency Library.  Competency covers the knowedge and skills in the competency library that are defined so they can be measured on the job

Skill – successfully doing an activity is only one part of competency.  Certifications usually signifiy completed training – but what is learnt in training may not be applied on the job.

Competencies combine knowledge, skill, and context – the application of knowledge and skill appropriately on the job.  We focus on demonstrated ability—not just knowledge or certification.

Once your organization has 300 or more people it is too hard to manage competency data in files, folders and excel sheets.  A software system gives everyone instant access to the information they need, when they need it.

Assessments can be done in operational settings – hospital wards, manufacturing lines, anywhere in the field.

Competency Management Systems seamlessly integrate assessment data to development planning.

Analytics provide all the information you need to minimise the risk of human error,  ensure regulatory compliance,  meet quality and safety standards,  and ensure targeted development pathways for individuals.

Most skills matrices are static, generic, and difficult to maintain. They often rely on outdated assumptions or self-reported data and lack consistency across departments.

Centranum goes beyond surface-level tracking by:

• Providing detailed, multi-level competencies tied to specific roles
• Allowing multi method, evidence-based assessments
• Supporting dynamic competency model/framework updates as roles and strategies evolve
• You create a living, integrated competency framework — not just a list.

Yes.  You can import your own competencies, customize competencies from our library or use our AI assistant to suggest and add competencies for your particular job roles and context.

Framework management is usually handled by a combination of HR or OD teams for organization-wide standards and Departmental subject matter experts for technical or functional detail.

Edit access to the library can be controlled by system role as well as organizational entities and competency categories.

Version history and change tracking provide transparency and preserve data integrity

Competencies can be assessed by observation – by managers, experts, mentors, preceptors in healthcare.  Assessment does not have to be just a rating,  you can include validation methods – such as skills demonstration, peer report and evidence file uploads.  Knowledge can be assessed by competency linked multi choice question tests that are automatically scored, uppdating individual competency levels and gaps.

Competency is often inferred from attendance of training courses – but this does not guarantee the competency will be demonstrated on the job.

Yes.
The assessment module supportsidentified or anonymous

• Manager assessments
• Self-assessments
• Peer/expert assessments

We have a separate state of the art 360 degree feedback module which collects data anonymousdly from self, manager, subordinate and peer rater categories with an option for external respondent input.

This module has advanced graphical reporting and AI generated sentiment analysis.

Absolutely.  The system stores each assessment, so you can

• Track individual progress across roles or years
• Identify team or organizational trends
• Visualize improvement against baseline benchmarks
• This is especially valuable for audit, compliance, or program impact reporting.

Assessment data of competency gaps feeds into individual and team development plans to facilitate creation of development objectives.   These development objectives can link to competency tagged  internal or external learning resources.  Progress and completion are tracked.

Centranum supports multi-level capability frameworks—from operational to executive levels

Competency requirements –  staff view on demand together with linked learning resources. Requirements may be for current role or for career development.

Skills gaps and any mandatory training and certification requirements are shown in the individual’s dashboard and automatically in their individual development plan where they can select competency linked learning resources to close the gaps.

All staff can see career pathways with competency requirements,  their own assessment results and how they compare to any role of interest.  Where they have a competency gap the relevant learning resources are displayed.  They can also see roles that are recommended as the next step for their skill set.

For supervisors and managers the skills matrix is a dashboard that shows the real time position of competency levels and gaps for their team.

The team capability reports shows the current position aof the team against all capability requirements including qualifications, experience, training and competency.   Capability Search enables identification of staff with particular skills and those who best match all the capability requirements for a particular role.

Yes.   Centranum can:

• Update its Learning Resource catalogue from your LMS and use AI assisted recommendations to link them to library competencies
• Track completions via bulk upload or API, depending on provider
• It supports AI-assisted recommendations using course metadata from providers like Udemy, LinkedIn Learning, Go1, and Skillsoft — without requiring full catalogue ingestion.

Implementation time varies based on:

• The readiness of your content – competencies and learning resources
• The size and complexity of your competency framework
• Whether you’re importing existing data or starting fresh
• Whether integration with LMS, HRIS, or SSO is required

For SMBs using our rapid-start configuration, setup can be completed in as little as 3–6 weeks. Larger enterprises or multi-region rollouts may take longer, but we provide project templates to streamline every stage

Yes.  Centranum helps:

• Define competency requirements aligned to regulatory or certification standards
• Capture evidence of competency and capability (e.g., observations, documents, logged experience)
• Track requirements for and expiry dates of mandatory certifications and training
• Provide dashboard views of gaps so they can be addressed without delay.
• Provide the reports needed to demonstrate regulatory compliance and meeting of internal quality and safety standards

This is particularly valuable in regulated and ‘high reliability’ industries like healthcare, transport, utilities, extraction engineering, and government services.

Organizations using Centranum typically see ROI in:

• Improved productivity because staff have the competencies to meet role requirements
• Better compliance – regulatory – quality and safety.
• Reduced risk and cost of human error
• Reduced training waste (by targeting true gaps)
• Higher retention through visibility of opportunities and clarity of development needs
• Improved internal mobility and succession readiness

Because the system connects role expectations, actual capabilities, and development in one place, it reduces fragmentation — and the risks that come with it.   For a complete list go here