Clinical Competency & Credential Management

Clinical leaders and educators don’t have time for scattered spreadsheets or manual reminders. Centranum centralizes frameworks, assessments, and credentials so your team stays survey-ready while staff focus on patient care.

• Manage and update multiple competency frameworks across units and disciplines
• Map changing skills by role, department, or job family
• Link up-to-date learning resources to each competency for easy staff access
• Support a range of assessment methods including workplace observations and DOPS
• Automate assessment scheduling and reminders with AI tools
• Get real-time visibility of staff competence levels, gaps, and credential expirations
• Support nursing career ladders and track individual staff development

Healthcare organizations struggle with fragmented systems and heavy admin workloads. Common challenges include:

• Multiple competency frameworks across nursing, allied health, and specialties
• Annual validations that are hard to coordinate and evidence
• Staff unable to easily access linked learning resources
• Data scattered in spreadsheets and siloed systems
• Credential expirations that put compliance and surveys at risk
• Too much administrative burden on nurse leaders and educators

In healthcare, our robust workforce capability and competency management ensures safety and standards of care.

• Centralized competency and credential evidence across all roles
• Real-time visibility of staff levels and gaps
• Automated workflows to reduce admin
• Audit-ready reports for Magnet, Joint Commission, and VA reviews

Achieve operational competency assurance – map requirements, track assessments and credentials, and export audit-ready evidence for every staff member.

• Magnet designation: Magnet documentation –  competencies, staff development, and outcomes in one system
• Joint Commission: demonstrate clinical competence, validation methods, and credential status at a glance for Joint Commission audit.
• VA facilities: configure to your unique protocols, procedures, and specialty requirements

Maintain a centralized single source of truth for clinical competency data.

Frameworks, job profiles, required proficiency levels

Workplace validation, knowledge testing, captured evidence

Dashboards, reports, credential expiry heatmaps

Centranum combines everything hospitals need to manage workforce competence in one platform — no more spreadsheets, silos, or missing evidence when surveyors arrive. 

Every staff member has a complete competency & credential portfolio — printable on demand for audits, Magnet, or Joint Commission surveyors.

Monitor licenses, certifications, and upcoming renewals across your workforce

Map requirements to job roles and support nursing ladders and staff progression

Generate competency matrices, gap analyses, and credential reports instantly

Not all systems are built with healthcare compliance in mind. Here’s how Centranum stacks up against leading competitors:

Feature indications based on publicly available materials.

Centranum is built to meet the highest standards of healthcare data protection.

• SOC 2 Type II certified for security and availability

• HIPAA-ready architecture and U.S. data hosting options

• FedRAMP-ready deployments for VA and federal facilities

• Secure user access with role-based permissions and audit logging

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Organize and manage all clinical competencies in one secure library, structured by discipline and framework. Nursing, Allied Health, and Medical competencies can be defined, updated, and version-controlled in one place — ensuring consistency and audit integrity.

Each competency links directly to current learning resources, giving staff immediate access to supporting education. Dedicated fields capture Education/Instruction references and Validation methods separately, so requirements are clear and easy to evidence without being buried in descriptions.

All changes are tracked, with historical records maintained for audit and compliance.

Centranum makes it simple to map competencies into multiple profiles for each staff member:

• Role-based profiles tied to current position requirements

• Career ladder profiles for nursing or allied health progression

• Next-role development profiles to guide staff preparing for promotion or specialization

Staff can view their profiles at any time, with competency-linked learning resources displayed directly within the profile, making it easy to access the right training materials.

Our quick revision process enables updates of library changes reducing admin, and maintaining audit integrity.

All changes are tracked, with historical records maintained for audit and compliance.

Centranum supports multiple assessment methods — checklists,  case-based, direct observation (DOPS), simulations, scenario evaluations, documentation reviews, and more. Assessors can select a validation method for each rating given, ensuring every assessment is evidence-based and audit-ready.

Bulk scheduling, assessor dashboards, and automated reminders make it simple to keep staff current. Coordinators can create assessments in bulk, assign assessors automatically, and track expirations.

The platform is mobile-friendly, allowing assessments to be completed on the job using smartphones or tablets. All results are version-controlled, with validation history retained for Magnet and Joint Commission surveys.

Assessor dashboards, for those with multiple staff to assess, enable completion of several assessments on one page.

Maintain up-to-date knowledge with MCQs and rich-media question banks linked directly to clinical competencies.

Knowledge testing function assigns tests automatically based on role requirements and updates assessment records in real time.

Discipline-specific teams can manage their own question pools, ensuring consistent standards across nursing and allied health

Reports for individuals by assessment with a summary showing competency levels and gaps.

Reports include a history section if relevant, providing a comparison with previous assessments to show developing skills.

A detail section shows all comments, ratings, validation, and uploaded evidence.

Over 40 reports provide visibility into competency levels, competency gaps, and trends.   Reports cover individuals, team, departments,  and organization-wide analytics.

Generate clinical skills matrix, vulnerability and versatility analyses, and track development over time to demonstrate continuous improvement for audits.

Centranum’s foundation workforce capability and competency management functionality provides in depth information for;

Credential management – Define credential and licensure requirements for each job role, then track individual staff achievements and expirations.

Generate real-time expiry heatmaps and alerts for mandatory training and licenses.

Staff can print a personal portfolio including roles, performance, and credential history for professional bodies and credentialing authorities.

Generate a real time heatmap of expiring mandatory training & credentials.

For individuals to consider career development options – review their current capability against the requirement for any role to identify gaps.

Staff may choose job role, performance, assessment and professional development data to print as a pdf Personal Portfolio for submission to professional associations and other credentialing authorities.

Whether you’re meeting national standards in APAC, EU, UK or U.S., Centranum’s operational compliance tools centralize the competency, credential, and learning evidence auditors ask for—so your teams are always survey-ready

For deeper insights into clinical compliance and audit readiness, explore these resources.

Competency Management System Cost & ROI 

Clinical Competency Compliance Toolkit

Magnet Documentation Factsheet